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Combined display of all available logs of Parish Accounts Wiki. You can narrow down the view by selecting a log type, the username (case-sensitive), or the affected page (also case-sensitive).

• 14:17, 24 October 2023 Tim talk contribs created page OPAS:Accounting/Bounced Cheque Given Via Offertory Envelope Which Is Gift-Aided (Created page with "Enter using the money out screen and code the bounced offertory cheque to whichever original category was used. In the accounts side of OPAS alter the mix split of the original weekly income sheet so that the GA total is reduced by the amount of the cheque and the Offs Non GA is increased by the same amount so that the total banked stays the same. This will mean the total originally balanced to in the GA side of the programme changes. The batch of envelopes will return...")
• 14:15, 24 October 2023 Tim talk contribs created page OPAS:Accounting/Deleting And Replacing Gift-Aid Recurring Transactions (Created page with "'''Before making any changes, note the date of the most recent reconciliation date, and the reconciled balance as at that date.''' If Gift Aided Recurring transactions are not set up correctly at the outset, they will not appear on the Gift Aid side for allocation to the donor, and subsequent editing will only correct donations due after the date of editing. The most common mistake by the parish user is to select “receipt” instead of “gift aid” as the transacti...")
• 14:12, 24 October 2023 Tim talk contribs moved page Index/OPAS:Accounting/Correcting Errors And Faults to OPAS:Accounting/Correcting Errors And Faults (Misspelled title)
• 14:10, 24 October 2023 Tim talk contribs created page Index/OPAS:Accounting/Correcting Errors And Faults (Created page with "== Changing, deleting, unreconciling and altering statement sheet details of reconciled Bank transactions. == Admins can change all aspects of a reconciled transaction but be careful as changing the date, transaction total or deleting will mean that statement sheet will no longer balance and the next bank rec may prove impossible as the brought forward balance will be incorrect. '''Before making any changes, note the date of the most recent reconciliation date, and the...")
• 13:40, 24 October 2023 Tim talk contribs created page OPAS:Accounting/Setting Up New Parishes (or Cost Centres) (Created page with "Create a new parish (see wiki entry here). It is recommended a template is used to establish opening journals, bank accounts, any extra categories, restricted funds and locations needed. It is possible to import standing orders (recurring entries) via a csv file rather than inputting them individually – see “correcting errors and faults” section.")
• 13:35, 24 October 2023 Tim talk contribs created page OPAS and Gift-Aid:Admin Manual/Browsers (Created page with "OPAS works best with Google Chrome but will work with most browsers including those included on tablets and phones. It also works with Apple computers, tablets and phones. Particularly with MACS the screens may look a little different and keys such as “tab” will sometimes work differently and cause confusion. Internet explorer often causes problems when a new version comes out. If this happened, it is worth checking that your version of I/E is not working in “co...")
• 13:35, 24 October 2023 Tim talk contribs created page File:Admin-browsers.png
• 13:35, 24 October 2023 Tim talk contribs uploaded File:Admin-browsers.png
• 13:32, 24 October 2023 Tim talk contribs created page OPAS and Gift-Aid:Admin Manual/Reporting Faults And Suggesting Improvements (Created page with "Parish users should contact diocesan admins users as often problems will be user errors which admins can correct using greater editing powers and offer training and guidance for the future. Where systems errors are identified these should be reported via the on line ticketing system. Each diocese will nominate a few admins who will have individual user names and passwords to the system – [https://help.parishaccounts.org.uk help.parishaccounts.org.uk] When a ticket...")
• 13:30, 24 October 2023 Tim talk contribs created page OPAS and Gift-Aid:Admin Manual/Document Vault (Created page with "Admins can upload word, excel and pdf documents to the area which can be seen by parish users when they view the dashboard page. The 5 most recent appear in a list ordered by when they were uploaded the rest are accessed by clicking the <code>Document Vault</code> button. Go to the <code>Admin > Documents</code> tab and click the <code>+</code> sign at the top right of the list to add a new document.")
• 13:28, 24 October 2023 Tim talk contribs created page OPAS and Gift-Aid:Admin Manual/Notes To Users (Created page with "This is a very useful function allowing admins to communicate with all users of the system or just the users allocated to an individual parish. Hover on <code>Admin</code> and select <code>Notes</code>. Click <code>Add a new note</code> which you can then select whether to send a note to all users or just the users for a particular parish. On the same screen is a list of previous notes sent which can be edited or deleted. '''CARE''' – this does rely on users actuall...")
• 13:24, 24 October 2023 Tim talk contribs created page OPAS and Gift-Aid:Admin Manual/Parishes and Cost Centres (Created page with "When logging on admins will see a list of parishes in cost centre order – to get this screen from elsewhere in the programme go to admin>choose parish. Click on the parish name in order to open it, this will allow you to edit, generate reports etc etc. To create a new parish click the new parish button. This will create a copy of the first parish on the list of parishes but with no transactions, no bank accounts and with the standard chart of accounts. It may be ne...")
• 13:21, 24 October 2023 Tim talk contribs created page OPAS and Gift-Aid:Admin Manual/Users (Created page with "These can only be set up by admin users who can also create other admin users using the admin menu or by clicking the <code>manage users</code> button when looking at the initial list of parishes screen. Parish users can either be set up from within an individual parish <code> Parish Settings > Add a new user</code> or in the same way as admin users above. Parish users can be allocated to more than one parish (in which case use one of the admin menus) but they must hav...")
• 16:10, 23 October 2023 Tim talk contribs created page OPAS:Contactless Giving/Appendix 2 - Alternative Gift-Aid Claim Processes (Created page with "''These 2 other alternatives, in our opinion, involve much more work and also carry risks, but do have advantages for donors, as year end letters will include all donations made.'' a) Adding individual donor one off amounts to GADs in OPAS Use the reports from the contactless provider to add one off payments to existing 99 year GADs already set up in OPAS for those donations which are Gift Aided – or set up new GADs for new donors depending on how these have been com...")
• 16:07, 23 October 2023 Tim talk contribs created page File:Conactless-claim-sponsorship.png
• 16:07, 23 October 2023 Tim talk contribs uploaded File:Conactless-claim-sponsorship.png
• 16:06, 23 October 2023 Tim talk contribs created page File:Conactless-claim.png
• 16:06, 23 October 2023 Tim talk contribs uploaded File:Conactless-claim.png
• 16:04, 23 October 2023 Tim talk contribs created page OPAS:Contactless Giving/Appendix 2 - Sponsorship Claim Process (Created page with "N.B. The following screenshots illustrate the process for a Sponsorship Claim; claiming on Contactless donations is a similar process. === Setting up the Parish GAD === 500px Diocesan Admin, using the parish name as the ‘donor’ name and typing in uppercase to identify it easily from other GAD records. The sponsorship box is ticked, as highlighted above. The start date of the record can be set as the ‘live’ date of the pari...")
• 16:04, 23 October 2023 Tim talk contribs created page File:Conactless-history.png
• 16:04, 23 October 2023 Tim talk contribs uploaded File:Conactless-history.png
• 16:03, 23 October 2023 Tim talk contribs created page File:Conactless-parish-allocating.png
• 16:02, 23 October 2023 Tim talk contribs uploaded File:Conactless-parish-allocating.png
• 15:59, 23 October 2023 Tim talk contribs created page File:Conactless-parish-gad.png
• 15:59, 23 October 2023 Tim talk contribs uploaded File:Conactless-parish-gad.png
• 15:57, 23 October 2023 Tim talk contribs created page OPAS:Contactless Giving/Appendix 1 - Guidelines For Parish Users - Gift-Aid (Created page with "A new parish GAD has been set up under your parish name and the contactless donations which will be listed under Donations>One offs must be allocated to this. The Gift Aid for Contactless donations will be claimed separately from the rest of your GA claim. When you are ready to submit a claim, please run your Year End as normal, but after printing your declaration report highlight the parish GAD claim line and send in to the Gift Aid office, stating that the claim is b...")
• 15:55, 23 October 2023 Tim talk contribs created page OPAS:Contactless Giving/Appendix 1 - Guidelines For Parish Users - Accounts (Created page with "We have set up two new subcategories for you – 30010.10 – Contactless Offertories GA and 30020.10 – Contactless Offertories Non GA. Your TapnGo system will frequently generate a total of donations made – you will see the corresponding amount on your bank statement for reconciliation. As and when it comes in, each total needs to be enter into OPAS using the date it is received as per the bank statement and listed as a BACS payment. The Gift Aid total must be ti...")
• 15:55, 23 October 2023 Tim talk contribs created page File:Conactless-trans.png
• 15:55, 23 October 2023 Tim talk contribs uploaded File:Conactless-trans.png
• 15:51, 23 October 2023 Tim talk contribs created page OPAS:Contactless Giving/Other Uses For The Device (Created page with "As well as general donations the systems can also be set up to take donations for other causes, such as second collections, parish fundraising and clergy offerings. These are set up individually in parishes and detailed in appendix 1, but it is important that the Gift Aid option is deactivated where a claim would be disallowed, e.g. where there is personal benefit, such as ‘buy a brick’ scheme or parish raffle. Gift Aid can also not be claimed on donations to the cle...")
• 15:50, 23 October 2023 Tim talk contribs created page OPAS:Contactless Giving/Preparing For A Gift Aid Claim (Created page with "The donations ticked for Gift Aid need to be allocated to the Parish GAD prior to running the claim. The parish Gift Aid Organiser will run the Year End Declaration as usual, but will identify the Contactless claim by highlighting it, as this is the only total to be included at this point. At diocesan admin level the claim will be processed as normal but using a slightly different route, i.e. tick in ‘Summary’ the parishes to be included in the claim, then proceed...")
• 15:47, 23 October 2023 Tim talk contribs created page OPAS:Contactless Giving/Setting Up Accounts In OPAS (Created page with "''There are 3 different processes available for consideration. Birmingham uses the following; The alternatives are outlined in section "Alternative Gift Aid Claim Processes".'' As an administrator, you may wish to set up new subcategory codes for Contactless giving in the accounts side of OPAS – we suggest using optional codes as not all parishes will use them and they can be allocated to each parish as their system ‘goes live’. Create a special GAD record for th...")
• 15:44, 23 October 2023 Tim talk contribs created page OPAS:Contactless Giving/Choosing The Right System (Created page with "There are now many different systems on the market, such as DONA, CollecTin, PAYAZ, which support both hardware devices for use in church (e.g. floor standing, hand-held, wall-mounted etc.) and their online software for parish websites. ★ It is important to check your chosen system is both HMRC and GDPR compliant. The software of the system, e.g. SumUp, will produce reports detailing donation amounts and dates. The Diocesan name and registered charity number must be r...")
• 15:38, 23 October 2023 Tim talk contribs created page OPAS:Accounting/Unable To Edit Transactions Even Though They Haven't Been Reconciled (Created page with "If you find that you cannot edit transactions, even though they are not reconciled, please check the status of the bank account that the transaction is allocated to. To do this, got to <code>Banks Accounts > Accounts</code>. This should list all of the parishes accounts. Next to the account you wish to check, use the <code>Manage Account</code> drop-down menu to choose <code>Edit Account Details</code>. Then, make sure the <code>Status</code> check-box is ticked if it i...")
• 15:33, 23 October 2023 Tim talk contribs created page OPAS:Accounting/Recreating Transactions (Created page with "Sometimes transactions entered incorrectly and fixed afterwards, will not be correctly used by the system. This could cause various issues such as incorrect totals in reports. If a particular transaction is found be the cause of any issue, one course of action can be to recreate the transactions. Should you wish to do it, please follow the steps below: Find the transaction in the bank ledger and edit it. Either leave this tab open and continue work on a different tab,...")
• 15:29, 23 October 2023 Tim talk contribs created page OPAS:Accounting/How Do I Remove Duplicate Reconciled Transactions? (Created page with "Very occasionally - for example when 2 people are working on the accounts - transactions may get duplicated. How do you remove them once they are reconciled? A bit painful, I'm afraid at the moment: You may need to roll back the year end, and this may not let you edit the transitions because the reconciled balance would change (i.e. you've still got the problem). So you will need to then delete the entire doubled-up transaction and manually re-enter them. Sorry for th...")
• 15:27, 23 October 2023 Tim talk contribs created page OPAS:Accounting/Archiving Bank Accounts (Created page with "★ Administrators are allowed to archive old parish bank accounts. Normal users are not. You can archive old parish bank accounts that you no longer need. To do this go to <code>Banks Accounts > Accounts</code> and choose <code>Edit Account Details</code> from the drop-down menu next to the account you wish to archive. ★ warning. You cannot archive a bank account if it has not been fully reconciled and the balance is not £0 If the account has been reconciled and t...")
• 15:18, 23 October 2023 Tim talk contribs created page OPAS:Gift-Aid/Transferring Donors Between Parishes (Created page with "The correct way to transfer donors between parishes is to terminate their GAD on the date that they leave Parish A, and to create a new GAD on parish B from that date. ''tip.'' We ( i.e. Birmingham) deal with it by setting up a new GAD for the new parish, therefore with a new number, photocopy the original and the put a copy on each parish file cross referenced to the other parish i.e. on first parish “now donating to Parish (name and number) under Gad no ……” an...")
• 15:17, 23 October 2023 Tim talk contribs created page OPAS:Gift-Aid/Reapproved GAD Donations Listing As Not Approved (Created page with "Donations from GADs that were deactivated in some way and reactivated again might not appear as approved. This can be fixed by terminating the GAD and then reinstating it again. Please make sure you set the correct dates. Check the <code>Donor Log</code> and the <code>Donation History</code> for correct dates to use.")
• 15:14, 23 October 2023 Tim talk contribs created page OPAS:Gift-Aid/How Do I Repay An Overclaimed Gift Aid? (Created page with "'''A claim cannot just exclusively have over-claims (repayments). This is a quirk of HMRC.''' We suggest you add over-claimed donations to your next claim that has other positive claims in it. Enter a new one-off donation for the GAD, and make it a minus amount for the whole donation that was wrongly claimed. This will then go through to HMRC as repayment when you next run a claim for that parish and that tax period. So find out the GAD number of the overclaimed donati...")
• 15:11, 23 October 2023 Tim talk contribs created page OPAS:Gift-Aid/Gift Aid Not Showing On Donations History (Created page with "For a particular donor, if the gift aid is not showing on donations history when you think it should be, check their <code>Gift Aid</code> tab, and if there is an amount in the GA Claim box, set it to £0, and <code>update</code> their GAD.")
• 15:07, 23 October 2023 Tim talk contribs created page OPAS:Gift-Aid/Correcting Standing Order Allocation Mistakes (Created page with "Go to <code>donations > standing orders > allocated</code> and find the Standing Order you have wrongly allocated by sorting by the column heading. On the right hand side of the row is <code>edit</code> in red type. Click <code>edit</code>, this will open up the recurring entry screen. Go to the <code>allocation</code> section and type in the surname and this time select the correct gad.")
• 14:55, 23 October 2023 Tim talk contribs created page OPAS:Statistics Accounts/Downloading Statistics Accounts Data (Created page with "Entries to specific statistics accounts can be downloaded as CSV files but users with sufficient permissions. First go to the main Statistics Accounts set-up page: 200px On the statistics account listing, choose the account set from the <code>Downloadable Entries</code> list. Save the data locally and a CSV file. 500px")
• 14:55, 23 October 2023 Tim talk contribs created page File:Stat-acc-list.png
• 14:55, 23 October 2023 Tim talk contribs uploaded File:Stat-acc-list.png
• 14:52, 23 October 2023 Tim talk contribs created page File:Stat-acc-main-menu.png
• 14:52, 23 October 2023 Tim talk contribs uploaded File:Stat-acc-main-menu.png
• 14:37, 23 October 2023 Tim talk contribs created page File:Gdpr-anonymise-permissions.png
• 14:37, 23 October 2023 Tim talk contribs uploaded File:Gdpr-anonymise-permissions.png
• 14:34, 23 October 2023 Tim talk contribs created page File:Gdpr-anonymise-batch-rollback.png